Why Should Law Firms Use Electronic Signature Software?
Law firms (and their lawyers) can be helped immensely by the use of electronic signatures using an electronic signature software
Contracts are legally enforceable agreements that create connections, specify responsibilities and deadlines, and provide protection for all parties.
Contract drafting and signing can be time-consuming, expensive, and difficult, especially for nonprofit organizations with limited resources. However, electronic signatures can help with it.
We discuss how law firms (and their lawyers for legal matters) can be helped by the use of electronic signatures. Along with that, we have mentioned some of the top relevant software for you. Read them as under:
Electronic Signature Software: Why should law firms use them?
A legally valid way to electronically sign a document is using an electronic signature. In other words, it serves as a digital signature in place of a physical one.
Lawyers who work with NGOs should begin utilizing electronic signature(s) for a number of reasons in order to adjust to the more demanding digital world.
You should use electronic signature solutions for your law firm or legal matters for the following key reasons:
a) Convenient for businesses and customers
The requirement that attorneys and their clients be present at the same location and time to sign a contract has passed since long.
You can sign documents electronically from any location; your home, office, or moving vehicle. Along with that, you can sign contracts on your laptop, tablet, or smartphone because electronic signatures work with any device.
Moreover, you can get digital signatures considerably faster than you can with traditional methods since they are digital.
Thus, electronic signatures are a no-brainer for legal teams with so many documents to keep track of.
b) Chart the lifecycle of contracts
It’s crucial to follow your contracts from beginning to end and be aware of where they are in their life cycle at any given moment.
Do they still go through the draft? Has anyone been asked to sign these yet? Have they been acknowledged and signed? Do they need to be paid?
Contracts may be tracked electronically, making it simple to determine who needs to do what and when. They offer the transparency needed to carry out a successful contracting procedure.
c) Improve Firm Processes
Your company’s contract management procedure is ineffective and maybe prone to mistakes if you’re still using paper contracts.
By storing all of your contracts in one central area, structured and safe, electronic signatures can help you streamline your business procedures by making it simple to distribute them to other team members for review.
Importantly, an electronic signature comes with many helpful integrations, such as e-filing systems and project management software, that support electronic signatures, which help speed up the acceptance of your product and simplify your workflow.
d) Safeguard private client information
An electronic signature provides an additional degree of protection for businesses and their clients in addition to being more practical and effective.
There is always a chance that a client’s email account could be hacked and private information leaked.
The data of your client is, however, automatically secured when you utilize electronic signature tools before it is ever delivered over the internet. Consequently, their data will be safe even if their email account is compromised.
e) Spend less money (and save the Environment!)
You can save time and money by transitioning from paper signatures to electronic ones.
It costs money to print, scan, and mail documents. And the money invested by your company could be better used for other initiatives, including expanding your clientele or hiring new staff.
Electronic signatures are more environmentally friendly because they eradicate the need for paper.
Making the switch to a digital signature is a wonderful move to start if you’re searching for strategies to lessen your company’s carbon impact.
Electronic Signatures for Lawyers: Legitimacy
In place of conventional signatures on legal documents, the ESIGN Act permits electronic signatures.
Legal papers like contracts and NDAs can now be electronically signed by attorneys without having to physically sign them.
Any person or company may use an electronic signature as long as the document complies with the standards of the ESIGN Act; this does not just apply to lawyers.
The Act also offers a general framework for the use of electronic signatures in legal documents, with a few restrictions, such as court orders and wills.
When to Abstain from Electronic Signatures
The majority of paperwork can be signed electronically by both clients and attorneys. There are a few exclusions, however, including the following:
- Documents that require notarization
- Contracts requiring witnessing
- Testamentary trusts and wills
Some courts do not accept documents with an electronic signature. As a result, it’s important to review the court laws in your jurisdiction before employing an electronic signature.
Electronic Signature Software: Best Features
It’s not difficult to select the best e-signature software for your law company.
Security and compliance, API integration, and Usability are the three main factors that you should take into account.
In order for you to choose the electronic signature software that is best for your business, let’s break down each of these elements.
Safety and Compliance
When selecting electronic signature software for your law practice, security and compliance are crucial. After all, you must guarantee that your electronic signature solution will safeguard the private information of your clients and adhere to all applicable legal requirements.
Thankfully, there are numerous reliable solutions by electronic signature software that include robust security and compliance capabilities.
Many of these technologies for electronic signatures safeguard signed documents with encryption and let you set up role-based access controls to restrict who can view or sign particular documents.
Additionally, a lot of electronic signature software platforms are made to comply with particular compliance standards, such as the HIPAA privacy rules.
You can be sure that you’re employing digital signatures to safeguard your clients and adhere to all applicable legal requirements by doing your homework and selecting a system that has both robust security and compliance capabilities.
Integration of API
Make sure the electronic signature system you select can integrate with any existing software your legal business may be using via API if you do.
By automating processes that need manual labor, you will ultimately save time and hassle.
For instance, having the ability to generate papers with embedded e-signatures automatically if you’re using a document management system can save you a ton of time and work.
You should make sure that both you and your clients will find the e-signature software you use to be user-friendly.
After all, it serves no purpose to choose a difficult and imprecise software solution that nobody wants to use.
So, choose an electronic signature program with a simple user interface and helpful features.
Best Electronic Signature Software for Legal Dealings
Electronic signatures are becoming more widely used in today’s cutthroat marketplace.
To save time and money, many sectors are moving away from conventional, paper-based business practices and moving toward digital ones. And the legal sector is not an exception.
Electronic signatures can be very useful for lawyers who frequently need to collect signatures from clients or other parties engaged in a case.
The top electronic signature products now on the market have been compiled by us below:
1) WorkHub eSignatures
WorkHub eSignatures is one of the most helpful (and the most affordable, too) electronic signature software there.
Users of WorkHub eSignatures can quickly upload various documents by using the desktop or drag-and-drop alternatives.’
With its e-signature program, you may upload numerous documents concurrently and keep track of them. Furthermore, you can easily drag a signature area onto the page to customize your eSignature procedures.
You can also utilize our digital signature software to place numerous separate signature locations and collect signatures in bulk.
Significantly, the most secure method for digital signatures on the internet is provided by WorkHub eSignatures: Individuals receiving sign requests will receive a security code on their email to double-check that the document is in the proper hands, thus upholding the highest standards of security.
Using WorkHub eSignatures, you can send the documents with one click to one or more recipients.
The clever dashboard of WorkHub eSignature allows you to add multiple signers to sign on a specific part of your document and share the file with everyone.
Our e-signature software gives users access to strong features that do away with manual labor and the need to keep track of how many documents have been signed or not. Additionally, it offers useful admin insights into workflows.
After signing your online document, you can safely download all the data with only one click. Your WorkHub account, which you can permanently delete at any moment, securely stores your papers.
Users can easily and flexibly gather signatures using the cloud-based electronic signature technology of this software.
Users of Signaturely can quickly and easily generate an endless number of legally binding documents and send them out for digital signature.
Additionally, Signaturely provides a broad range of integrations, enabling it to be utilized with numerous other electronic signature solutions that are frequently used by law firms.
The nicest part of all is that users who need to sign fewer than five papers each month can use Signaturely’s free plan. Overall, Signaturely simplifies the challenging process of document signature.
Furthermore, it ensures that all signatures are backed by law, and the seamless collaboration with your staff makes signing quick and easy.
Importantly, if you work on a legal team, contract processes might be labor- and time-intensive.
With Signaturely, you can build lengthy documents from the start, keep track of versions, and personalize your branding, in addition to having an easy way to collaborate on documents.
Nevertheless, Signaturely is not a very economical option. So, a user may become inclined towards using some other relevant software that is more affordable.
All sizes of law firms use the well-known document signing program – DocuSign.
With DocuSign, you can establish templates for commonly used documents, follow the status of documents in real-time, upload and sign documents electronically, and set up bespoke workflows.
If your legal practice already uses other software platforms, DocuSign can be easily integrated with over 400 programs across CRM and Cloud Storage, making it convenient to get started.
DocuSign provides many price options for both individual users and business teams through its various pricing tiers.
Its usability might not be as robust as other electronic signature services, which poses a hurdle. This may make it more difficult for users to embrace the technology and achieve their goals. Consequently, DocuSign has a ton of rivals on the market right now.
For attorneys and legal firms looking for a simple way to electronically sign papers, HelloSign is a great option.
It is simple to use and has many features, including templates and Google Docs integration. The personal use of HelloSign is also free.
Using HelloSign presents some difficulties due to its underdeveloped customer support. A strong customer support team helps shorten the learning curve for adopting a new product. Learning a new product isn’t always simple.
It also falls short of assisting users in achieving their e-signature goals without this essential support.
Conclusion: What Law Firms & Lawyers Should Know About Electronic Signature Software?
Using electronic signatures in your legal office has many benefits, such as convenience, increased security, and simplified procedures.
Now is the perfect time to start implementing e-signatures in your company if you aren’t already.
Any law business that wishes to save time spent on administrative tasks and boost productivity must choose the appropriate electronic signature and contract management software.
Last but not least, to streamline your legal processes, you can choose a relevant tool, and what better choice could be than WorkHub e Signatures?
WorkHub eSignatures serves the purpose of digital signatures better than some other expensive electronic signature software, and that too at a relatively very low cost. So, book a demo here to understand its utility in regards to eSignatures better.