Top Features And Benefits Of Employee Management System in 2021

An Employee Management System is aiming to improve the measurement, analysis, and management of employees’ working hours, as well as the efficient deployment of human resources. 

Businesses that use Employee Management Software gain access to a variety of tools and services, including:

  • Project management and complex employee scheduling
  • Remote workforce management
  • Time clocks with biometric fingerprints
  • Tracking of absences, PTO, and sick days
  • Job costing and task management by departments
  • Customized real-time report production 
  • More efficient payroll processing

Employee data, contract details, perks and remuneration, vacations, training, and certification requirements are all stored in one unified system.

Some firms and manufacturing companies in the United States still utilize manual timesheets and manage employee time on paper. They even rely on antiquated technologies that don’t work well. Heading a company’s HR department comes with a lot of challenges and one of those is false reporting of employee time. Which usually happens where a manual time management system is in place. To tackle this issue, an Employee Management System is using to automatically tracking in and out time without any chances of error.

Benefits of Employee Management App

Moreover, while supervisors rely on trust, they require additional control over their colleagues’ hours to track time across numerous locations.

Therefore, today’s businesses require more effective staff management. Attendance monitoring software, employee scheduling, location monitoring, are just a few of the options available.

Paper time cards are being phased out in favor of modern, automated, and simple-to-use digital systems that help businesses better manage and monitor their personnel.

A biometric fingerprint reader, for example, allows employees to check-in and out of work while also allowing supervisors to spend less time scrutinizing manual time cards.

In addition to that, Employee Management System(s) are available as cloud-based, on-premises, or hybrid systems, to better suit your business’s working environment and work regulations, allowing for flexible and shift work across different sites and pay centers.

Employee Management App Features

Nevertheless, if you are looking for a reliable Employee Management System in 2021. You should look out for the following features and benefits.

1- Time Management System

Time Management System

Implement a Time and Attendance system into your organization to find better ways to manage your team’s working hours.

Apart from keeping track of employees’ working hours, the system also gathers attendance data, which you can use to improve productivity, better schedule employees, and minimize administration and payroll time.

Furthermore, manufacturing, transportation, retail, construction, healthcare facilities, nursing homes, hospitals, hotels, universities, service centers, and small businesses can benefit from time management software.

The system can be fully customized to include various modules to fit your specific requirements, ensuring that the platform performs as expected. 

Besides, it involves accommodating unique work regulations and regulatory compliance, collaborating with several locations, shifts, and employees seamlessly, verifying payroll, planning future work, and running “what if” scenarios.

2- Biometric Time and Attendance

Biometric Time and Attendance

An optional Biometric Time and Attendance System in most staff management software records when an employee clocks in or out of the device by scanning a digital version of their unique fingerprint.

It keeps ‘fingerprint templates,’ which are digital representations of fingerprints, so employees and supervisors are confident that their privacy is preserved.

Besides, biometric scanners come with software that can gather data from various biometric devices to register attendance. Plus, they can also be used with a swipe or fob card to gain access to certain portions of the facility.

3- Labor Costing Module

Labor Costing Module

The Labor Costing module of the employee management system lets you plan daily and weekly work across different cost centers, compare scheduled tasks, projects, and budgets to those that have already been completed, and track projects by hours, quantity, or cost.

Companies want a remote workforce management software that is familiar with the complexities of managing a mobile workforce to handle work-related absences and schedules for remote workers most effectively and smoothly.

4- Remote Workforce Management

Remote Workforce Management

When the pandemic forced businesses to shut down their offices, they had to resort to remote working, which was not an easy task for the majority of businesses relying on traditional brick and mortar practices.

An employee management system in 2021 will enable you to manage your employees’ work, time and tasks remotely.

Supervisors and employees can conduct a wide range of work-related and administrative duties from any location and device with the help of a remote workforce management software.

Employees may clock in/out, on/off specific jobs from remote work sites, seek holiday leave, and monitor their work details in real-time using mobile devices and tablets.

5- Sick Days Tracking

Sick Days Tracking

Even while 4-5 sick days each year may not seem like a lot, the disruption can be significant.

Bringing in other team members who had the day off earlier or employing temporary personnel – which frequently entails higher pay rates – are two options for filling the shift. 

Furthermore, temporary or replacement staff frequently require training to perform their duties — time that you could have spent more productively elsewhere.

The absence management system in an employee management system automates this workforce management chore for you, allowing you to keep your operating costs low. Also, it ensures that you have the right people on hand to serve your clients and that you are following employee legislation and health and safety regulations.

6- Employee Scheduling by using Employee Management System

Employee Scheduling Software

An employee scheduling system can be customized to meet your workforce management needs. You can schedule staff numbers to match projected client numbers over a while, or you can adjust staff numbers ‘on-the-fly’ to suit emergency needs.

The necessity for a single, integrated system for employee records, meaningful analysis, reporting, and audits becomes obvious as your organization grows and HR faces the burden of handling massive volumes of employee data.

Staff management software allows you to efficiently manage employee hours, absences, recruiting, and training. Furthermore, it also helps in developing your business, hiring more staff, and staying productive, thanks to its scalability.

7- Employee Engagement

Employee Engagement

A reliable employee management system also provides ways to boost employee engagement and, as a result, retention.

Performance Management and Pulse surveys are examples of modern tools for tracking and evaluating employee progress.

You may collaborate with employees to set goals, make them feel valued, and chart a course for their success.

Because 70% of employees in the United States are disengaged, having a mechanism in place to maintain a dynamic workplace is a need, not a “good to have.”


Companies will achieve new levels of efficiency and employee satisfaction by opting for a thoroughly featured employee management app that enables productive and effective workforce management.

With over 1,000 clients operating in 50+ countries, WorkHub has helped our clients in saving thousands of manual hours by automating employee management tasks. 

WorkHub is the perfect solution for an entire employee management system designed to improve your productivity.